AGM – Wednesday 23rd October 2019

Held at Kalparrin, 1 Kalparrin Ave, Greensborough 3088

Notice of 2019 Annual General Meeting

Notice is given that the Annual General Meeting of Kalparrin Early Childhood Intervention Program Inc. is to be held on Wednesday 23rd October at 6:30 pm for a 7:00 pm start, finishing at 7:30 pm.

Light refreshments and beverages will be served prior to the meeting.

All members and friends of Kalparrin are invited to attend.

Please note that only members of Kalparrin (parents and carers of children supported by Kalparrin and committee members of Kalparrin and other approved persons) have voting rights at the AGM.

The primary business matters to be conducted at this AGM will be :-

  1. To confirm the minutes of the previous annual general meeting
  2. To vote on the Notice of a Special Resolution
  3. To receive the Annual Report and Audited Financial Report
  4. To appoint members to the Board of Kalparrin
  5. To appoint Auditors for the 2019/20 Financial Year


  1. Registration of members in attendance
  2. Declaration of quorum according to Kalparrin’s Constitution
  3. Distribution of documents (reports, minutes of last AGM, etc)
  4. Welcome and introductions by the President of the Board
  5. Review and Acceptance of minutes from previous AGM (2018)
  6. Voting on the Notice of a Special Resolution
  7. Receipt of 2018/2019 Annual Report
  8. Annual Report overview by the President
  9. Annual Report overview by the CEO
  10. Receipt of 2018/19 Audited Financial Reports
  11. Audited Financial Reports overview by the Treasurer
  12. Questions to the Annual Report and Audited Financial Reports
  13. Acceptance of the Annual Report and Audited Financial Reports
  14. Appointment of auditors for the 2019/20 Financial Year
  15. Election of Board Member position
  16. Business Arising
  17. Closure of meeting

In accordance with the Constitution a quorum (11 members present) shall be required for the AGM to proceed.          

Proxy Votes (form can be downloaded from the link below) are required to be received by the CEO by the close of business Friday 18th October 2019.

Can you please let Jacqui ( know for catering purposes by Monday 21st October if you expect to attend in person.

Related Documents – click on the links to download the files
Notice of Special Resolution
Minutes of 2018/19 AGM
Financial Statements
Proxy Form

Kalparrin is proud to acknowledge the Wurundjeri people as the traditional custodians of the land on which Kalparrin is based.